How to Use a Mind Map During Meetings Effectively

How to Use a Mind Map During Meetings Effectively

How to Use a Mind Map During Meetings Effectively 1200 900 DRAWS STUDIO

How often do you leave a meeting feeling overwhelmed with information, struggling to recall crucial points, or wondering about the concrete steps to take next? The traditional notepad might not always suffice in capturing the essence and interconnections of the ideas floated around a conference room.

Mind mapping is a powerful tool transforming how teams conduct and process meetings. Whether you’re a novice looking for strategies to boost your note-taking skills or a seasoned professional aiming to streamline discussions, the article below serves as your guide in maximising a mind map during meetings. Read on to learn more!

Mind mapping business meetings infographics | Ortus Draws

What is a Mind Map?

A mind map is a visual tool that represents ideas and concepts branching out from a central theme. Mind mapping uses hierarchical structures, colors, and connections to organise and interlink topics. Mind mapping techniques also aid brainstorming, planning, and memory retention by transforming complex ideas into a comprehensible, visual format.

How To Use a Mind Map
to Manage Meetings 

A mind map helps structure thoughts, facilitate discussions, and optimise outcomes. In the following section, learn the various ways mind mapping can elevate your efficiency and effectiveness during business meetings. 

Prepare the meeting agenda

Start with the primary objective of your meeting at the center and branch out to subtopics or specific points you aim to cover. This visual representation of a mind map will help you stay on track and give attendees a clear understanding of the meeting’s flow.

Engage your audience

Sharing the mind map with attendees can grab their attention right from the start. Encourage your team members to contribute by adding their ideas or questions to the mind map. As the discussion evolves, the mind map branches out to visually represent the progression of the conversation and capture the relationships of the data shared.

Record the meeting 

Instead of scribbling down linear notes, use the mind map to capture key points, decisions, and action items. You’ll find it quicker to spot relevant details later, and the visual nature of the tool ensures that no crucial information slips through the cracks. Mind mapping also encourages your team members to share their suggestions regarding critical decisions.

Improve collaboration

Mind maps can be digital, allowing multiple people to edit them in real time. This accessibility of mind mapping fosters a collaborative environment where everyone can chip in, rearrange ideas, and develop solutions collectively. A mind map is a refreshing break from the monotonous relay of information, transforming meetings into dynamic brainstorming sessions.

Summarise and report

At the end of the meeting, your mind map serves as a visual summary of everything discussed. Use it to recap the main points, ensuring everyone is on the same page. Once finalised, you can easily convert it into a report or shareable document, streamlining communication for everyone involved.

What are the Benefits of Mind Mapping Business Meetings?

It’s time to rethink the way businesses plan and approach meetings. Mind mapping can be your game-changer, and here are just a few of the many benefits you gain when you effectively leverage them during meetings:

Enhanced communication

Mind mapping breaks down complex information into understandable chunks, making it easier for everyone to follow along. A mind map’s visual cues foster clarity and ensure everyone is on the same wavelength. No more misinterpretations or ambiguity; with a mind map, you pave the way for clear and concise communication.

Informed decision-making

By visualising all relevant points, from challenges to potential solutions, a mind map offers a holistic view of the matter at hand. This clarity enables you to see connections and potential pitfalls ahead. Consequently, you and your team can make well-informed and grounded decisions to reduce the chances of oversight.

Effective task delegation

Designate roles, responsibilities, and deadlines interconnected within the broader project vision with a mind map. Team members can quickly identify their specific roles and understand how their contributions fit into the larger puzzle. This clarity ensures that tasks are delegated efficiently and that every member knows their role in driving the project forward.

Live mind maps in a business meeting

Collaborative Meeting Mind Maps With Ortus Draws

Integrating mind maps into your business meetings isn’t just about being trendy; it’s about optimising the process and getting tangible results. Business meetings have seen various strategies come and go, but mind mapping stands out as a testament to the power of visual thinking. Not only does it simplify complex ideas, but it also fosters a collaborative environment where every voice is heard, every idea is seen, and every task is aligned with the bigger picture.

Embrace mind mapping to reshape the very dynamics of your meetings—ensure that every session is not just attended but genuinely experienced. Elevate your business meetings with creative visual tools such as live sketchnoting, video animation, and graphic illustrations of Ortus Draws. Engage your team and foster collaboration during meetings by working with Ortus Draws today!


Ortus Draws is a team of professional sketchnoting artists who specialise in bridging knowledge and visuals with creative and informative mind maps, video animations, and graphic illustrations. Our illustrations capture the key points of virtual events, webinars, discussions, training material, documentation, blogs and internal meetings. Are you looking for illustrators and animators? Contact us now!